Muve is a trading name of Connect2Law Ltd a company registered in England (number 05153796) and whose registered office is at Parkshot House, 5 Kew Road, Richmond TW9 2PR. Connect2Law Ltd is a law firm authorised and regulated by the Council for Licensed Conveyancers (CLC), number 2774.
The purpose of these Terms & Conditions of Business (“the Terms”) is to set out clearly and definitively the basis on which our firm will act for you. Our aim at all times is to provide you with a professional service, consistent with the reasonable standards of skill and care to be expected of a regulated provider of nationwide consumer legal services.
We will not start work on your matter, except in the most urgent cases, until we receive acceptance of these Terms from you. We require your acceptance where indicated in the Client Care Letter. The Client Care Letter and these Terms together constitute our entire agreement with you.
Your acceptance of these Terms will be treated by us as your consent to start work. In addition, your continuing instructions will amount to your acceptance of these terms in a situation where you have not indicated your acceptance of the Terms in the place specified in the Client Care Letter or our client portal. Unless otherwise agreed these Terms will apply to any future instructions you give us.
Unless advised otherwise, we will assume that we are authorised to accept instructions from any person who we reasonably believe to have your authority to give us instructions (for example a wife on behalf of a husband and vice versa in a joint transaction) and that we have your authority to act on instructions given orally. We will not accept instructions from other family members or close contacts without expression permission from you via a letter of authority.
Our philosophy at Muve is to spend the initial period of the transaction collecting all the documentation needed from the various parties in order to complete your property transaction. This includes things like requesting search results, management information from landlords, mortgage offers from lenders, or initial enquiries from the other law firm on a sale transaction. We have found that this approach to conveyancing is more efficient and effective than doing 'bits and pieces' of work at an early stage on the basis of incomplete information.
We do not give advice on:
The Head of Legal Practice (“the HOLP”) is named in our Client Care Letter. The HOLP has complete discretion to deploy such of our lawyers, trainee lawyers, paralegals or other staff as he deems necessary or desirable to ensure appropriate delivery of our services to you.
We realise that it is important not to change the people who are handling your work but sometimes this cannot be avoided. If a change is necessary, we will inform you promptly of the reason and who will take responsibility for your work.
Sometimes we ask other consultants or companies to do work for us on our files, such as photocopying or legal support, to ensure that work is always done promptly. We will always seek a confidentiality agreement with any such providers.
Note that we have operations in the UK and Sri Lanka and both are part of or 100% owned subsidiaries of Connect2Law Ltd t/a Muve. Our specialist team in Sri Lanka provides legal, account management, and administrative capability to Muve’s customers in the UK. By accepting these Terms of Business you accept that your transaction may be worked on by staff based in Sri Lanka as well as in the UK (please also refer to section 19 below).
We have produced a Customer Charter https://muve.me.uk/customer-charter which sets out our aspiration to provide you with a high standard of customer service. Achieving this is of paramount importance to Muve. Please do note however that if there is any conflict between statements in the Customer Charter and these Terms of Business, these Terms of Business will take precedence.
We aim to provide an appropriate level of service to you as follows:
Our specific responsibilities will include:
Your responsibilities will include:
The Head of Legal Practice (“the HOLP”) is named in our Client Care Letter. The HOLP has complete discretion to deploy such of our lawyers, trainee lawyers, paralegals or other staff as he deems necessary or desirable to ensure appropriate delivery of our services to you.
We do not give a guarantee of an Exchange or Completion date, nor can we give you an exact date when your property will be registered at the Land Registry (since we have no control over the processes at the Land Registry). We will keep you informed of progress throughout, explain the reasons for any delays and advise you if any unforeseen work becomes necessary. If you become aware of anything that may affect the timescale of your transaction we would appreciate it if you could let us know immediately.
In the case of our muveFast guarantee, this is a guarantee that our fee will reduce if the timeline is not met, but is still not an absolute guarantee that a certain timeline can be achieved. Further details are provided on the working of the muveFast guarantee in section 8 of these Terms.
It is vital to remember that until contracts are exchanged, neither you nor your Seller is legally committed to proceed. Up to that point either party may withdraw. For this reason you should not make any firm commitments (e.g. booking removals or giving notice to your Landlord if you are presently in rented accommodation) until we have confirmed to you that contracts have been exchanged.
As explained in the Client Care Letter, we will sometimes discharge our obligation to conduct the standard property searches in relation to the property you are intending to purchase (e.g Local Authority, Drainage and Water, Environmental, Local Land Charges etc) by the use of a property data report and search indemnity policy.
The objective of this insurance policy is to provide you with cover in the rare situation where the standard property searches may have revealed some matter which impacts the value of the property.
The insurance cover operates to provide compensation to you should the open market value of the property you have purchased be reduced by a matter that was discoverable by the traditional property searches and was not otherwise known at the time of purchase.
The insurance is currently provided by Aviva Insurance Ltd and provides cover up to £1m. Full details of the policy are available here - https://muve.me.uk/search-indemnity/
By signing these Terms of Business you agree that the firm's data report and insurance policy as herein described constitute a satisfactory discharge of the firm's obligations to conduct on your behalf pre-contract standard property searches.
Note that the decision whether or not to use a search indemnity product in place of traditional searches is entirely a matter for you and the firm will accept no liability for any loss that may result from the decision to use a search indemnity policy.
The muveFast guarantee only applies to those clients who have purchased our muveFast upgrade
While Muve is committed to transforming the speed of conveyancing, it is important to note that Muve makes absolutely no guarantee that the Exchange or Completion of your conveyancing transaction will take place by a specified date or within a specified time limit. The nature of the muveFast guarantee that we make to you is that we will target an exchange date (the ‘Target Date’) and we guarantee to discount your fees (the ‘Guarantee’), according to the formula below if the Target Date is not achieved. It is very important for us to stress that any guarantee we make relates solely to the discount to your fees and never to achieving a specific date for Exchange or Completion of your transaction.
Under the Guarantee, we will agree a Target Date with you, which will be a set number of working days – 25 for a freehold property and 40 for a leasehold property - from the Start Date (as defined below). Our Guarantee is such that for each whole week (compromised of five business days) that we miss the Target Date, the muveFast fee will be discounted by £100 + VAT, up to a maximum discount of the full muveFast fee.
While we cannot control all the factors that affect the speed of your transaction, we can influence many of them, such that our efforts improve the chance of meeting the Target Date. However, in making our Guarantee, we also require that you use your best endeavours to minimise the time spent by promptly providing documents to us and by chasing other parties where it will be helpful to do so.
The following further conditions apply to the operation of the Guarantee:
If the Guarantee ceases to apply and you do proceed to completion with your property transaction, the full muveFast fee will apply regardless of the timeline achieved.
Our Guarantee is such that if the Target Date cannot be achieved (subject to the conditions above) you can either:
For a muveForward or muveFirst case with the No Move No Fee Guarantee, if the transaction does not proceed to completion, no legal fee will be charged to you for the work done to that point, but you will be responsible for paying the file set-up fee and any disbursements that have been incurred.
For a muveFast case, in the event that a transaction becomes abortive within and no more than 14 days from instruction, and providing you have not signed the Client Care Letter and Terms of Business, we will not charge the initial money on account you have paid to cover the file set-up and legal fees for any work that we have carried out. However, we will still charge for any incurred disbursements from the initial quote we provided to you (covering such items as Land Registry Official Copies and the search pack). In the event that additional disbursements were incurred prior to the case aborting (such as management packs or additional searches), you will be responsible for paying those costs (i.e. all disbursement related costs).
Our quote sets out the anticipated fees and disbursements to cover the expected work involved in the proposed transaction. The quotation is based on a straightforward matter, but some cases can be substantially more complex or have unexpected issues. In those instances additional conveyancing services may be required to complete your case and these will be communicated to you.
If you need us to provide additional conveyancing services alongside your transaction, you can see a comprehensive list of these together with pricing at the below link:https://muve.me.uk/services/additional-conveyancing-services. Any additional fees charged shall be at the rate pertaining to the date the fee was notified to you as applying to your transaction.
In due course we will send you an invoice and statement showing all our charges and expenses payment of which is required by the date set for Completion. If sufficient funds are available at Completion and we have sent you an invoice and completion statement, we will deduct monies due from such funds on Completion. If we do not hold cleared funds to cover monies due under our invoice/statement immediately prior to the proposed completion date, we reserve the right to suspend working on your matter. We will notify you if that becomes necessary.
Please remember that this firm does not accept payment in cash under any circumstances and that if you have any query over our invoice or statement you should contact the person dealing with your work straight away. Where we have to pay money to you it will be paid by cheque or bank transfer. It will not be paid in cash or to a third party.
Our vat number is 234 6752 01.
In the event that we become entitled to commission from a third party during the course of the transaction, we will write to you to obtain your consent to our retaining the commission. For example, this might occur in the event that it is necessary to obtain a defective title insurance policy to support your title and the insurer may pay a commission to us for placing the policy with them. This provision on commissions does not apply to administrative or other charges which we levy for the arrangement of certain third-party services, such as the arrangement of indemnity insurance.
It is not the firm's practice to hold substantial sums of client money for any significant period. Therefore, due to the administrative and economic cost of calculating interest amounts on client money we do not pay interest on money held in client account, though we will entertain requests from clients in exceptional circumstances. Please note therefore that in signing these Terms of Business you are explicitly contracting out of the provisions in the CLC Accounts Code governing the payment to clients of interest on client money held in our client account. If you do not wish this clause of the Terms of Business to apply in your case you must contact us at the earliest opportunity.
We may pay a referral fee for work which is referred to us by third parties such as estate agents. Such fees will usually be required by the third party as a condition of passing the referral to us. In such a situation we will inform you in our Client Care Letter and will tell you what fee we have paid. The advice which we give to you will be independent and we will treat you in exactly the same manner as any other client. You are free to raise questions on all aspects of the transaction and any information which you disclose to us will be treated as confidential and will not be disclosed to the referrer or to any other third party without your consent. We will not act for the referrer in connection with the same transaction and you are under no obligation to instruct us in connection with the transaction. Please also note that we may share customer personal data and case progression updates with the referrer in question.
Upon receiving payment in respect of our final invoice, our policy is to store your file without cost to you for a period of up to 15 years (for a Purchase file), and a period of up to 6 years (for a Sale file), after which it will automatically be destroyed. “Store” means either (at our option) the simple storage of any paper on the file or scanning that paper and retaining it electronically (and destroying the paper immediately thereafter).
Information gathered electronically in the course of the transaction will continue to be so stored.
By instructing us to act on your behalf, you thereby expressly consent to us destroying your file as set out above unless you notify us otherwise. Naturally we will not destroy documents which you have asked us to retain in safe custody.
If you do not want your file to be destroyed after completion of your matter, you may collect your file from us provided you notify us in writing before or at the time of making payment of our final invoice, or you may ask us to retain the entire file for a specified period beyond the minimum retention period upon payment of a sum in respect of reasonable storage charges (details available upon request).
If you require a copy of any document after completion of your matter, we reserve the right to make a modest charge for its retrieval and supply.
These provisions on storage and the fees that may be charged do not apply to any separate paid for services which we offer for the retention of client documents beyond those related to a specific transaction or matter. Such services are offered on separate terms and conditions.
Please note the following points concerning the limits to our liability to you. Please ask if you would like any term to be explained to you.
We will use email for communication with you. However, there are some specific issues of which you should be aware:
Whilst we take reasonable precautions against viruses by use of a firewall and virus checking software, we do
not guarantee that our email correspondence will be free from viruses. If we are to communicate by email, it is on the basis that you will also take reasonable precautions to prevent and protect yourself from such viruses, hacking, or other harmful devices. If you provide us with an email address, we assume that you are happy for us to communicate with you via email and to store your emails.
Criminals now target law firms and their clients in order to try to divert your money to their bank account. Our bank details will not change during the course of a transaction and we will never change our bank account details via phone, email or letter. Bank details sent to you by email should always be double-checked even if they appear to come from us. Please check the address of any email that purports to be from us very carefully and always speak to a member of our staff if you have been sent bank details by us after the initial Client Care Letter we sent you.
We will not accept liability for any transfer or payment into an account other than that notified by you in the initial Client Care Letter we sent to you.
You have the right to withdraw your instructions, without charge, by notice in writing to us at any time within fourteen days of us receiving your instructions. Please note that this right will not cease if we start work within that time with your consent (see paragraph 1) but you will be responsible for any proportionate fees we have incurred.
You may terminate your instructions to us in writing at any time but we are entitled to keep all your papers and documents while any money is owing to us for fees or expenses. In addition, you do not own the entire contents of your file but only such material which is your property according to law and the rules of our regulatory body. We may decide to stop acting for you if we have good reason (e.g. if you do not pay an invoice or comply with our request for payment on account or there is a conflict of interest). A conflict of interest occurs when our duties to act in the best interests of two or more of our clients come into conflict, or where there is a significant risk that they may come into conflict.
We will also terminate the instructions where the relationship of trust and confidence between us has broken down for whatever reason. In particular, the making of rude or offensive statements to members of our staff is likely to result in us refusing to continue to act for you. We will give you reasonable notice that we will stop acting for you.
If our instructions are terminated or we decide we must stop acting for you, you will pay our reasonable charges up to that point as set out in our Client Care Letter.
Muve is not authorised by the Financial Conduct Authority. However, we are included in the register maintained by the Financial Conduct Authority so that we can carry on Insurance Distribution Activities, which is broadly advising on, selling and administration of insurance contracts. This part of our business is regulated by the Council for Licensed Conveyancers, and arrangements for complaints or redress if something goes wrong are subject to the jurisdiction of the Legal Ombudsman (www.legal.ombudsman.org.uk). The register can be accessed via the Financial Conduct Authority website at https://register.fca.org.uk/s/.
The Council for Licensed Conveyancers is a designated professional body for the purposes of the Financial Services and Markets Act 2000. Its address is:
Council for Licensed Conveyancers WeWork, 131 Finsbury Pavement London EC2A 1NT
The Legal Ombudsman is the independent complaints handling body who will investigate complaints made against us. If you are unhappy with any insurance advice you receive from us, you have a right to raise your concerns with either of those bodies.
We use the information you provide primarily for the provision of legal services to you and for related purposes including updating and enhancing client records, analysis to help us manage our practice, statutory returns and legal or regulatory compliance.
Our use of that information is subject to your instructions, the Data Protection Act 1998, the GDPR, and our duty of confidentiality. Please note that in order to provide legal services to you we may be required to give information to third parties e.g. defective title insurers, estate agents, and the solicitors for the other party. You have the right of access under data protection legislation to the personal data that we hold about you.
We may from time to time send you information which we think may be of legitimate interest to you. If you do not want to receive that information please notify our office in writing.
By signing and agreeing these Terms and Conditions you consent to Muve transferring your personal data to a jurisdiction that does not provide the same level of data protection as the UK. This is for the purpose of allowing a specialist team in Sri Lanka to provide legal, account management, and administrative capability to Muve’s operations in the UK. Please be assured that we apply extremely strict controls to any personal data that may be transferred and processed in this way and we take all reasonable steps to protect your personal data at all times.
Please also note that external firms or organisations may conduct audit or quality checks on our practice, for example audits by the Council for Licensed Conveyancers. This is designed to ensure the very highest possible standards of service to our clients, These external firms and organisations are required to maintain confidentiality in relation to your file(s).
Finally, please be aware that all calls both incoming and outbound are recorded for training and development purposes, which enables us to improve our services to our clients. This data may be passed to third parties for the purposes of specialist analysis. Any such passage of data is strictly controlled in line with our GDPR and Cyber Security obligations to ensure that your data is always protected. By signing the Terms of Business, you are providing consent in this regard. As all calls are automatically recorded, should you prefer that we not record your calls, please inform us in writing so that we may communicate by email only.
We must by law obtain satisfactory evidence of your identity and address. The same will also be required for anyone who is gifting you money to help with the purchase of a property. Please help us to do so by giving us the information and documentation we ask for. We are unable to proceed with your transaction and will not be able to exchange contracts until this has been provided.
We must by law obtain proof that the funds which are being used by you to fund your conveyancing transaction do not result from criminal or other illegal activity. This applies also to funds coming from a third party in the form of a gift. Please note that if we are not satisfied that we have been provided with sufficient proof of funds, we will not refund any sums that we have incurred as disbursements up to that point (for example in requesting Searches or Title Documents in relation to the transaction). Please note also that funds originating outside the UK may take additional time to verify.
We are under a general professional and legal obligation to keep your affairs private. However, we are required, by current legislation, to make a report to the National Crime Agency (NCA) where we know or suspect that a transaction involves Money Laundering or Terrorist Financing. By instructing us to act on your behalf in accordance with these terms of engagement you give us irrevocable authority to make a disclosure to NCA if we consider it appropriate.
This firm is very committed to promoting equality and diversity in all of its dealings with clients, third parties and employees. Please contact us if you would like a copy of our equality and diversity policy.
Where you the client are an individual consumer only: your statutory rights are not affected by any of these terms and conditions. Further information on your statutory rights can be obtained from any Solicitor, Trading Standards Office or Citizens Advice Bureau.
In accordance with the disclosure requirements of The Provision of Services Regulations 2009, our professional indemnity insurance is organised by Miller Insurance Services LLP of 70 Mark Lane, London EC3R 7NQ. The territorial coverage of our policy is England & Wales.
You have the right to use copies of materials we create for you for the particular purpose for which they were prepared. However, all copyright remains with us and you must obtain our permission if you wish to use copies of these materials for any other purposes.
This firm’s services are provided solely for your benefit as our client, and our terms of business are enforceable only by you and us, and not by any third party. This firm has no duty to or responsibility towards any other person (unless that person is also a client of ours), even if the objective of your instructions is to benefit a third party.
If any provision of these terms of business is invalid or unenforceable for any reason that shall not affect the remainder of our agreement with you.
These terms of business are governed by English Law, and any dispute between you and us shall be subject to the exclusive jurisdiction of the English courts.
In any situation where there is a direct conflict between the provisions in these Terms of Business and the provisions in the firm’s Client Care Letter these Terms of Business shall take precedence.
This firm’s Terms of Business together with the Client Care Letter supersede any and all other prior understandings and agreements, either oral or in writing, between us with respect to our provision of services to you. These Terms and the Client Care Letter constitute the sole and only agreement between us with respect to our supply of legal services to you. You acknowledge that no representations, inducements, promises, or agreements, orally or otherwise, have been made to you by us, which are not embodied in these Terms and the Client Care Letter, and that any statement or promise that is not contained in these Terms or the Client Care Letter shall not be valid or binding or of any force or legal effect.
You have a right to cancel your instructions. As a 14-day cancellation period applies, we are unable to start work until the cancellation period expires, unless you expressly request us to do so. By signing the Client Care Letter, you are explicitly agreeing that we can start work straight away, before the end of any cancellation period, and expend the funds you have paid on account for fees and disbursements. You are also acknowledging that in these circumstances you will lose any right to cancel the contract if the service has been fully performed within the 14-day cancellation period (although it will almost always take longer than fourteen days to complete a conveyance, particularly where a chain is involved, and so this is very unlikely). If we do start work and you then cancel your instructions during the cancellation period, you will be responsible for any proportionate fees we have reasonably incurred up to the point of cancellation.
We are not authorised by the Financial Conduct Authority. If, whilst we are acting for you, you need advice on investments we may have to refer you to someone who is authorised to provide the necessary advice.
We are committed to providing a high-quality service to all our clients. Any complaint by a client is a serious matter and is dealt with promptly. We will fully investigate the circumstances of the complaint and the issues that are raised. We will use the results of the investigation to help prevent any further similar complaints and to put in place systems and procedures which will ensure improvements. We have a procedure for dealing with issues and feedback that arise from clients.
Any complaint is referred by the person handling your case to our Complaints and Feedback team. You also retain the right to send us your complaint to the following email address:firstname.lastname@example.org. Should your complaint be one that can be resolved easily, such as a call back request or a request for an update, our Complaints and Feedback team are ready to assist you quickly and efficiently. However, should your complaint be of a more complex nature, where you prefer to fill out an official complaint form, please do let us know and we will send you the form to help begin the formal complaint handling request.
All complaints are recorded on our central register. Once a complaint is received, we will acknowledge, investigate and respond to you with our findings, while proposing a reasonable resolution. However, there are certain circumstances where a clear resolution may not be reachable at operational level and as such must be then escalated to Head of Legal Practice; David Jabbari. In the unlikely event that the complaint cannot be resolved at this stage, you are in your rights to escalate your complaint to the Legal Ombudsman, providing the complaint cannot be resolved within 8 weeks of initial notification to us in the form of a Formal complaint.
Please do note that Muve always believes that our customers come first. Do rest assured that we will endeavour to do everything in our power to provide you with a satisfactory and reasonable resolution to your complaint within the 8 week timeframe.
We will deal with your complaint in accordance with our internal standard for dealing with client communications. Professional guidelines ensure this process must be completed within 8 weeks; however it is our aim to resolve the complaint to your satisfaction as promptly as possible. We will respond as follows:
The Legal Ombudsman will accept complaints up until 1 year after the date of the act/omission or 1 year after you should have become aware of the problem. The Legal Ombudsman will not accept complaints where the act or date of awareness was before October 2010.
The contact details for the Legal Ombudsman are:Legal OmbudsmanPO Box 6806Wolverhampton WV1 9WJTelephone: 0300 555 0333Minicom: 0300 555 1777
Website : www.legalombudsman.org.uk
Email : email@example.com
European ADR Scheme
Please note also the existence of the European ADR Scheme. This is a web-based platform developed by the European Commission. Its objective is to help consumers and traders resolve their contractual disputes about
purchases of goods and services out-of-court at a low cost in a simple and fast way. Information can be found at:
https://ec.europa.eu/consumers/odr/main/index.cfm?event=main.home.show&lng= EN In relation to personal data provided to us in the course of a complaint, and which will enable us to deal effectively with the complaint, this data will be processed in compliance with the requirements of the Data Protection Act 1998 and the GDPR 2016.
If you make a valid claim against us for a loss arising out of work for which we are legally responsible, and we are unable to meet our liability in full, you may be entitled to claim from the Compensation Fund administered by the Council for Licensed Conveyancers (from whom details can be obtained).